Welcome to our very first Blog Hop for 2015!
This month we want to help you start the year off by getting organized as you’re planning your wedding or event. Get ready for some great ideas to help you reduce stress and enjoy the planning process as you move along through the blog hop.
You may just be starting the blog hop or may have come from Natalie Bradley Events on Natalie’s Blog Hop. If you get off track at any time, the full lineup below will help you move along from blog to blog, so you make sure to see and learn from all of the articles featured here today.
For my event planning advice, I decided to share some knowledge that I wished I’d had when planning my wedding (in my pre-planner days) to help you keep all of RSVPs organized. I had very active bridesmaids, and their help was very welcomed, but I had stuff EVERYWHERE! They insisted on letting me help more with the details, but the hassle of passing things back and forth wasn’t worth it. Now that I’ve moved successfully into planning events, I want to share with you the magical beauty of a shared Google spreadsheet! I’ve found that the flexibility of a Google document is awesome when you’re trying to organize an event.
1. The first thing you’ll need to do is to log into your Gmail account. Logging in first will save you a step. Once you’ve logged in, enter docs.google.com in your browser and hit enter.
2. Once you’re on the Google docs homepage, you will see this screen (left.) It may say “Documents” but this is actually a drop down menu. From the drop down menu, select “Sheets.”
3. Once you change the format to sheets, click on the circle with the “+” sign to open up/add a new document.
4. It’s very much like working in Excel. The next step is to rename the document. Click on Untitled Spreadsheet to change it to the name of your event (Bridal Shower, Reception Guest List, Birthday Party, etc.)
5. Enter all of the information that you need. The “Invite Number” information is something that I really, really wish I’d thought of when planning our wedding. I’ll share more about that in another post.
6. So here’s the cool part! If your guests are like
most people mine, they will not send the RSVP back. If they are family members or guests of a client, there is a 95% chance that information will be communicated via anything other than an RSVP. I put my information on invitations for my clients so that their guests will contact me with their acceptance or declination and EVERY. SINGLE. TIME they will tell my client/family member instead *le sigh* But no worries! Google docs allows you to share your spreadsheet so that others can enter information and update the guest list!
This really would have come in handy for my dozens of relatives who told my mom they were coming to the wedding and didn’t tell me…
But I digress…
If you opt to share the spreadsheet, be sure to enter the email address(es) for the people who will be helping you to keep track of the guests. This could be your event planner, your bridal party, or whomever else is helping to bear the duties with you. Remember to have the setting as “Can edit” so that they are able to update the form.
7. There is also the option to keep up with who has updated the form, when, and in what way. This comes in handy when you’re, as I will call myself, very attentive to details.
One thing to mention…the first time I used Google docs as part of a collaborative effort, I couldn’t figure out how to save the document. I panicked! At the risk of being thought of as unintelligent, I didn’t ask anyone and googled “how to save a google doc…” Turns out, Google is so smart that the document saves itself when you make changes!
…and you’re welcome…
8. When you’re ready to have the final updated form in your hand, just export it! You can download it to a regular .xlsx format or even a PDF to have on hand for the big day!
Best of luck and I hope this little tutorial helps to keep you organized when it’s showtime!
The next stop is #3 – Kristi Richardson at Bloomed To Last on Natalie’s Blog Hop! Thanks for visiting and I hope to see you again next month!
Final Blog Hop Line-up
- Natalie Bradley at Natalie Bradley Events
- Katherine Shorter at Creating Awesomenessity
- Kristi Richardson at Bloomed To Last
- Chantal Benoit at Chantal Benoit Photographer
- Elizabeth Batte at plainjane designs
- Andie Freeman at Andie Freeman Photography
- Brenna Fields Taylor at An Elegant Affair LLC
- Irene Tyndale at Irene Tyndale Event
- Tessa Marie at Tessa Marie Weddings
- Peter Merkle at Chicago Wedding DJs
- Anshwa Lewis at SwaLaRue Events
- Deborah Ashe at Rev. Deborah Ashe
- Angela Christoforo at Elite Wedding and Event Planning
- Liz Coopersmith at Silver Charm Events
- Amber Peterson at Cheers Wedding & Event Planning
- Maggie Evans at Maggie Evans Designs :: handmade bridal couture
- N’neka Scruggs at Images by N’neka
- Kelly Snyder at Southern Charm Weddings
- Cindy Clearwater at Something Blue Virgin Islands
- Kimberly Parks at KP Photography
- Simone R. Ross at Lil’ Tux N Tiara’s Event Sitters & Entertainment
- David Osborne at Sound Insight Productions
- Nicole Hill at Flora Bond
- Shaun Cox at A D.I.Y. Affair Weddings and Events
- Katrina McCullum at Made of Honor Weddings
- Sandy Salle at Hills of Africa Travel
- Rachel Huntoon at Ashford Manor Bed & Breakfast
- Daphne Simpson at Elite Design
- Kishana Highgate at Kishana Highgate Photography
- Loraine McCall at Mojica Photography
- Teresa Rhodes at Nearly Nesters
- Andrea Freeman at Andrea Freeman Events
- Nikki Michel at Ciao Bella Weddings
- Kelly King at Affordable Wedding Invites by Gossett Printing
- Christine Ringuette at Down The Aisle Wedding Planning & Design
- Myiesha Antwine at Kiss and Tell Weddings
- Ashley Rae at Ashley Rae Events
- Laurie Kuerlemann at Platinum Party Events Entertainment, Inc
- Lydia Wells at Writer Mom
- Melissa Pepin at Melissa Pepin Photography